New Oxford Colonial Junior BaseballAugust 14th Meeting:
Motion passed to acquire a 501C certificate for the league. This will certify us as a nonprofit.
Discussed the use of concessions for the fall season.
Purchasing new lining equipment for the fields and redoing the locks for the field boxes.
Discussed some of the league equipment needed for the fall season.
Talked about what field maintenance can be done this fall.
Discussed future plans for fields.
Next meeting want to discuss the bylaws.
Previous meeting:
Welcomed Ryan Henry, Steph Henry and Morgan Mossburg to the board.
January 2022 Meeting:
NEW OXFORD JUNIOR BASEBALL BOARD MEETING – 1/8/2022
IN ATTENDANCE: KEVIN, GREG, STEPH, MORGAN, MATT, TRAVUS
MISSED: EARLY, RYAN, RUSTY, VICKI
SPECIAL GUEST: DONNIE DAHLEN
Discussion opened with Donnie
- Banners offered $30-$40 cost, rush option available if needed
- New ordering setup:
o Code generated per player
o Text sent to preview order once pictures available
o 1 week to order to take advantage of free shipping
- 10% donation from profits
- Needs sponsorship list for plaques
o Steph will get list
- Pictures should be done before games start
o Try to book Social Club Pavilion
Vote for Donnie to take pictures, No Contract – All in attendance, Yes
Kevin will get ordering missing gas cap for tractor and tune up kit
Morgan received communication regarding being incorporated
- $100 to advertise as Inc.
- Need to acquire minutes book and corporate seal = $95
Need to find out about “Small Game of Chance”
- Social Club no longer has license, look for fundraiser opportunity/raffle
- All In attendance voted Yes
- Morgan will find out from attorney about SGOC
Parents meeting will try and be Tuesday/Wednesday of 3rd week in February
Fundraisers to start end of February
- Should run 2 to 3 weeks
- 2 weeks for pickup, 1st week in April
Informed Germany Township now has field available if needed for teams to play
Discussion opened about Beef Jerky Fundraiser possibility
Discussion started regarding “In Memory of” Banners/Tournaments for those lost last year
February 2022 Meeting
NEW OXFORD JUNIOR BASEBALL BOARD MEETING – 2/12/2022
IN ATTENDANCE: KEVIN, GREG, STEPH, RYAN, MORGAN, MATT, TRAVUS, EARL
MISSED: RUSTY, VICKI
Determination of Coaches
- Kevin coach Babe Ruth
- Matt coach Majors
- Ryan coach one of the Minors Teams
EIN Number has been approved for organization
Application is in process for small games
- Cost $125/year
Discussion of which kids to move down for ages and even out teams
Tropical Treat Fundraier
- Sometime in April Monday/Tuesday/Wednesday
Divino’s Fundraiser trying first time
- Delivery 1st/2nd Week of April
R&K Subs every organization now doing, move away
Jeff’s Subs offers Epex Preztel Fundraiser
Parent Meeting end of February/1st week of March at New Oxford Middle School or Social Club
3 Minors teams and 1 8U Minors to play in Adams County
AGComm Sponsor 1 team
Parents/Coaches Meeting
NEW OXFORD JUNIOR BASEBALL PARENTS MEETING – 3/1/2022
T-BALL/ROOKIES
IN ATTENDANCE: KEVIN, GREG, STEPH, MORGAN, MATT, TRAVUS, RUSTY
MISSED: RYAN, EARL, VICKI
Introduce members
Explanation of league expectations/parental expectations
Fundraisers – Divino’s/Tropical Treat Night
York Revs game for players
- No date yet set
Apparel Sale soon
Shoe Orthodontics providing free mouthguard for kids, March 31st
Introduce Coaches and allow teams to meet
NEW OXFORD JUNIOR BASEBALL PARENTS MEETING – 3/2/2022
MINORS/MAJORS/BABE RUTH
IN ATTENDANCE: KEVIN, GREG, STEPH, MORGAN, MATT, TRAVUS, RYAN
MISSED: RUSTY, EARL, VICKI
Introduce members
Explanation of league expectations/parental expectations
Fundraisers – Divino’s/Tropical Treat Night
York Revs game for players
- No date yet set
Apparel Sale soon
Shoe Orthodontics providing free mouthguard for kids, March 31st
Introduce Coaches and allow teams to meet
Minors Coaches draft teams
April 2022 Meeting
NEW OXFORD JUNIOR BASEBALL BOARD MEETING – 4/16/2022
IN ATTENDANCE: KEVIN, GREG, STEPH, RUSTY (LATE), MORGAN, MATT, TRAVUS, EARL
MISSED: RYAN, VICKI
CONCESSION STAND WILL BE OPEN FOR LIGHT FOOD AND DRINKS
- EMAIL COACHS ABOUT HELP AND SCHEDULE TIMES FOR PARENTS TO HELP
- SETOUT PREVIOUS YEAR’S APPAREL TO SELL
- PURCHASE DRINKS AND CANDY
FOUND ATTORNEY TO HELP
- SEK, GO OVER BY LAWS AND FINISH INCORPORATION
- 501CE PROCESS FOR FILING, $1000 TO FILE, $150/HR TO HELP
o ORGANIZATION DOES FIT THE EZ FORM, $3-400
DISCUSSION OF SUMMER TRAVEL TEAM POSSIBILLITY
- CAN INVITE KIDS NOT ON SPRING TEAMS, CHARGE OUTSIDE PLAYERS LITTLE MORE
FUNDRAISER PROFIT
- DIVINO’S: $5446
- APPAREL: $400
TRY MCDONALDS CARDS AGAIN/ROADHOUSE/HOSS’S
STILL SETTING UP TROPICAL TREAT
May 2022 Meeting
NEW OXFORD JUNIOR BASEBALL BOARD MEETING – 5/14/2022
IN ATTENDANCE: KEVIN, RYAN, RUSTY, MORGAN, MATT, TRAVUS, EARL
MISSED: GREG, VICKI, STEPH,
Kevin will be emailing McSherrystown regarding playoffs and umpire fees
Will discuss Fall Ball at next meeting
Talk about having tryouts next year and dividing talent for Rookie Division
Will need approx. $700 for Fall Umpires and Full League will be around $9000
Still trying to setup a fundraiser day at Tropical Treat for the end of May
June 2022 Meeting
NEW OXFORD JUNIOR BASEBALL BOARD MEETING – 6/14/2022
IN ATTENDANCE: KEVIN, RYAN, RUSTY, MORGAN, MATT, TRAVUS, EARL, GREG, STEPH
MISSED: VICKI
Babe Ruth team in playoffs in following week
Greg brought up summerball 9U only / rec tournament
- Possible Middletown, middle of July
- $700/team
o All board members agreed pending a team
o Greg/Doug/Derrick interested in coaching
Fall ball pricing looking to be between $75-90/player
- No ultimate prices set in stone yet
- Possible bring a team and players in from another organization to have “A” and “B” team
- Split age group 14-15 into A/B
- $100-110 Babe Ruth for fall
Check from Mr. Y’s received
1023 EZ filed
Steph brought up having McDonald’s sandwich and milkshake cards for fall and sell some in concession stand
Ice Cream trailer owner running concession stand and giving a cut, as possibility if cannot get a team together and help
Arbitor Fee York County $240/organization or $45/team
- Possibility of 10 teams in fall, add $5 for Arbitor if we go
Rookies Championship $12/13 per trophy
July 2022 Meeting
CONEWAGO VALLEY JUNIOR BASEBALL BOARD MEETING – 7/9/2022
IN ATTENDANCE: KEVIN, RYAN, MORGAN, MATT, TRAVUS, EARL, GREG
MISSED: STEPH, RUSTY
Sponsorship – 1 more need for fall, approx. $1500
- Tecta America, 2 teams
Fields need much attention
Still in need of a fuel cap for tracker, also tune up kit
- GC2600 / MF DL100
- John Deere at Township Building may need a possible replacement
McSherrystown insurance check received
- Looking to turn over all operations to Conewago Valley Junior Baseball
Morgan requested ordering a new concession stand cash box, approved
Fall Ball Registration pricing determined
- Babe Ruth/$80, Majors and Minors/$60, Rookies/$40
- Babe Ruth (12-13 / 14-15 age groups) and Majors (10-11) teams will play double headers, 2 teams each division, 10 games each
- Umpire fees $60/game for Babe Ruth and Majors/Minors $30/game
o Approx. $2520 needed
- Minors looking to have around 6 teams
- Uniforms approx. $30/player
o Approx. $3600 needed
- Each team will be responsible for time slots in the concession stand during home games
- Spring season age will be determined by age as of April 30th, 2022
Morgan brought up to board about changing checking account w/ 501(c)(3)
- All members voted to approve change
- Kevin and Morgan will setup time to go to bank and change
Morgan requested Greg to talk to website associates about changing registration notification to weekly instead of daily
Ryan will price dirt out needed for fields
August 2022 Meeting
CONEWAGO VALLEY JUNIOR BASEBALL BOARD MEETING – 8/13/2022
IN ATTENDANCE: KEVIN, RYAN, MORGAN, MATT, TRAVUS, GREG, STEPH, RUSTY
MISSED: EARL
RECORDED BY: MATTHEW MOSSBURG
Tune-Up Kit was purchased, $340
10-11U Teams are set
12-13 will be playing on HS Field, will not be paying any fees, setup by Travis Martin
Umpire fees may change, currently $65-70 but may increase
- One weekend may have no umps due to large York Tournament
o May extend season 1 or 2 weeks
Kevin will reach out to McSherrystown about their players over to Conewago Valley Junior Baseball
- Will send out email to players in October/November regarding spring ball with CVJB
- Will be receiving sponsorships
- Should have 1st rights to McSherrystown Fields
Bring up asking township to help with field equipment
9 Sponsors, plus need to add Township
Will have League Tributes added onto jerseys
Set up coaches meeting Friday before Labor Day to discuss
- Fundraisers during season, McDonald’s Cards (will also be sold at concession stand)
- Umpire Fees (possibly give coaches first half of season in check form)
Accountant recommends weekly profit recording, starting in fall
Start Annual sponsorship for 2023
$150 profit from Tropical Treat
Still need to talk to bank about changing account
York Revs Day still possibility during fall season
High Heat requesting field time if possible for Tournament
October 2022 Meeting
CONEWAGO VALLEY JUNIOR BASEBALL BOARD MEETING – 10/10/2022
IN ATTENDANCE: STEPH, MORGAN, TRAVUS, KEVIN
MISSED: MATT, RYAN, RUSTY, EARL
RECORDED BY: MORGAN MOSSBURG
Dirt is needed to take care of the fields in the off season
Township field will be having a fence installed and the township will be turning location into a rec park. Township would like to install lights and if the organization will pay ½ then they would consider covering the rest
Adams County League is changing and adding a few new fees for spring season. They will be charging for scheduling fee ($45/team), score reporting fee ($20/team), and trophy fee ($35/team). There is also talks of wanting an All-Star team created but no more information as of yet regarding this topic. Kevin and Matt will be going to their next meeting on November 10th to learn about their ideas.
We are unable at this time to figure our spring season (pricing and such) until after the meeting on Nov. 10th
Reminder that on 8/13/2022 the following persons were appointed to the offices set opposite their respective names, to serve for one year and until their successors are chosen and qualify:
Kevin Strawsburg -President
Gregory Trent – V. President
Matthew Mossburg -Secretary
Morgan Mossburg -Treasurer
November 2022 Meeting
CONEWAGO VALLEY JUNIOR BASEBALL BOARD MEETING – 11/12/2022
IN ATTENDANCE: KEVIN, TRAVUS, EARL, MORGAN, MATT, RUSTY, STEPH
MISSED: RYAN, GREG
RECORDED BY: MATTHEW MOSSBURG
Kevin reviewed the updates from the Adams County Board Meeting of the League Presidents just that Thursday, where it was decided that there would not be any new fees, the plan to put in place a 501(c)(3) and bring all leagues under one name was rejected, and each organization would stay under its own existing charter. There will be a trophy fee at the end of the year to be split between all organizations.
An All Star Game (East v West) was proposed but no date was set or how players are to be chosen at this time
The spring season will begin April 22nd and run until June 17th. Playoffs will then be held from June 19th until June 30th
At the next meeting, the code of conduct will be discussed and finalized along with reinstatement policies for coaches/players/parents
We will also be deciding on a field maintenance schedule for the spring
The prices for the 2023 spring season will remain the same as 2022 spring season. Registration will open for all starting Monday, November 21st 2022
Umpire fees will also remain at $60/game
With registration opening up, Morgan and Steph will be looking into road sign and billboard advertising
It was decided to clean out the concession stand more of unused equipment for the upcoming season: pitching machines/grill/sno-cone machine/deep fryer
We will be looking to receive new dirt in December or January in order to re-till the fields
Maintenance needs to be done on the drink cooler which Kevin will handle
Kevin is still in talks with McSherrystown about everything we will be receiving from them with the merger
Travus brought up that we need to start actively pursuing businesses for donation money and shed for the tractor. Steph and Ryan, now having the 501(c)(3) in place will be taking this on
It was noted that the fire extinguishers need to be serviced due to be out of date
Kevin is going to be talking to the school regarding a new roof and door for the concession stand
Morgan called to have the toilets at the school and township fields picked up
Travus made mention that the boxes on “B,” “F,” and the township need replaced. Also that the township made need a new tractor soon
***Later on in the evening of the day of the board meeting, Greg Trent notified that board of his decision to step down and sent his resignation. He will stay available to help transition someone into his former role***